Privacy Policy
Last Updated: January 28, 2026
1. Introduction
Distributed VA (“Company,” “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our offshore staffing and virtual assistant services.
By using our website or services, you agree to the practices described in this Privacy Policy.
2. Information We Collect
We may collect several types of information from users of our website and services.
Personal Information
Information you voluntarily provide when contacting us or requesting services, including:
Name
Email address
Phone number
Company name
Job title
Any information submitted through contact forms or consultation requests
Business Information
If you engage Distributed VA for staffing services, we may collect information related to your company, hiring requirements, and job descriptions to facilitate staffing placements.
Candidate Information
For candidates or virtual assistants applying to work with Distributed VA, we may collect:
Resume or CV
Work history and qualifications
Contact information
Skills and professional background
Technical Information
When you visit our website, we may automatically collect certain technical data such as:
IP address
Browser type
Device type
Pages visited
Time spent on pages
Referring websites
This information helps us improve our website performance and user experience.
3. How We Use Your Information
Distributed VA may use collected information to:
Respond to inquiries and consultation requests
Provide offshore staffing and virtual assistant services
Match qualified candidates with client hiring needs
Communicate with clients, candidates, and partners
Improve our website and services
Maintain security and prevent fraud
Comply with legal and regulatory requirements
4. Sharing of Information
Distributed VA does not sell personal information to third parties.
We may share information in the following situations:
Client and Candidate Matching
Candidate information may be shared with potential employers for recruitment and staffing purposes.
Service Providers
We may share information with trusted third-party providers that assist in operating our business, such as:
Website hosting providers
CRM and communication platforms
Analytics providers
Legal Compliance
We may disclose information if required to do so by law or if we believe such action is necessary to comply with legal obligations or protect our rights.
5. Data Security
Distributed VA takes reasonable technical and organizational measures to protect personal information from unauthorized access, disclosure, alteration, or destruction.
While we strive to protect your information, no online transmission or storage system can be guaranteed to be 100% secure.
6. International Data Processing
Distributed VA operates with a globally distributed workforce. As a result, information may be processed by team members or service providers located in different countries.
We take appropriate measures to ensure personal data is handled securely and in accordance with applicable privacy laws.
7. Cookies and Tracking Technologies
Our website may use cookies and similar technologies to:
Improve site functionality
Analyze website traffic
Enhance user experience
Users can control cookie preferences through their browser settings.
8. Data Retention
We retain personal information only for as long as necessary to:
Provide staffing services
Maintain business and legal records
Fulfill legal or contractual obligations
9. Your Privacy Rights
Depending on your location, you may have certain rights regarding your personal data, including:
The right to request access to your data
The right to request correction of inaccurate data
The right to request deletion of your data where applicable
Requests can be submitted using the contact information below.
10. Third-Party Websites
Our website may contain links to third-party websites. Distributed VA is not responsible for the privacy practices or content of those websites.
11. Changes to This Privacy Policy
We may update this Privacy Policy periodically. Any updates will be posted on this page with the revised effective date.
12. Contact Information
If you have questions about this Privacy Policy or how your information is handled, please contact:
Distributed VA
Email: hello@distributedva.com
✅ If you'd like, I can also create two additional pages that every staffing website should have:
Terms of Service (protects you legally)
Candidate Data Consent Policy (important for recruiting and offshore staffing)
Most outsourcing firms forget these but they significantly reduce legal risk.